Privacy Policy

Last updated: August 2025

Our Privacy-First Commitment

SchoolChatter is built with privacy-first principles to protect your email data while providing valuable AI-powered insights. We automatically delete non-school emails and remove email content after processing, ensuring your privacy is protected at every step.

🔒 Key Privacy Guarantees

  • ✓Non-school emails are never stored
  • ✓Email bodies are deleted after AI processing - only sender and subject information are stored
  • ✓Minimal data retention - only what's needed for digest generation
  • ✓Complete transparency - see exactly what's stored in your privacy dashboard

What Data We Collect

Gmail Access (Read-Only)

We connect to your Gmail account with read-only access to identify and process school-related emails. We never modify or send emails from your account.

School Email Content (Temporary)

Email content from confirmed school senders is temporarily processed for AI analysis and then automatically deleted.

Profile Information

Your name, children's details, and preferences to personalize your school communication digests.

How We Process Your Data

Our Privacy-First Data Flow:

  1. 1. Gmail Sync → Connect to your Gmail with read-only access
  2. 2. Sender Classification → Identify school vs. non-school emails
  3. 3. Email Body Content Sync → Non-school emails are never synced
  4. 4. AI Processing → School emails are analyzed for content and meaning
  5. 5. Content Cleanup → Original email text is securely deleted
  6. 6. Secure Storage → Only metadata remain

Important: Email content is shared with AI providers (Google Gemini, Anthropic Claude, OpenAI) only during processing and is immediately deleted from our systems afterward. We cannot read your emails directly in our database.

What We Store Long-Term

❌ What We DON'T Store

  • • Non-school email content
  • • Original email bodies after processing
  • • Personal email conversations
  • • Sensitive attachments

✓ What We DO Store

  • • School sender information
  • • Email subjects and timestamps
  • • Encrypted AI representations
  • • Generated digest summaries

Your Privacy Rights

1

Transparency

View exactly what data is stored through your privacy dashboard

2

Control

Revoke Gmail access anytime through your Google account settings

3

Deletion

Delete your account and all associated data at any time

4

Export

Request a copy of your data in standard formats

Data Security

We implement industry-standard security measures to protect your data:

  • •All data encrypted in transit and at rest using AES-256 encryption
  • •OAuth tokens stored using industry-standard security practices
  • •Automatic security audits and cleanup tracking
  • •Regular security assessments and updates

Data Sharing

⚠️ Limited AI Processing

Email content is temporarily shared with AI providers (Anthropic, OpenAI, Google) for classification and summarization only. This content is processed and immediately discarded - it is not stored by these providers.

We do not:

  • ✗Sell or share your personal data with third parties
  • ✗Use your data for advertising or marketing
  • ✗Store your data with AI providers long-term

We may share anonymized, aggregated statistics for research and service improvement, but this never includes identifiable personal information.

Policy Updates

We may update this privacy policy as our service evolves. We will notify users of any significant changes via email and update the "Last updated" date above. Continued use of our service after changes constitutes acceptance of the updated policy.

Contact Us

For privacy questions, concerns, or to exercise your rights, contact us at:

Email: privacy@schoolchatter.app

Privacy Dashboard: View your data transparency report in your account settings

This privacy policy is effective as of August 2025 and applies to all users of SchoolChatter services.